Brief Summary
The project involved localizing the Oracle Netsuite ERP system to meet Bulgarian accounting and tax requirements, automating key financial processes, and establishing an invoice approval process in an environment with over 100 companies and hundreds of users. As a result, Enery has optimized document management, improved process control, and increased the efficiency of daily operations.
The collaboration between Enery and Balkan Services is characterized by rapid implementation, high expertise, and timely support, ensuring the sustainability and reliability of business processes.
About the Company
Enery Services EAD is a renewable energy infrastructure management company that provides affordable and reliable clean energy to its customers.
The organization controls the entire renewable energy production chain, making it a comprehensive solution for industrial customers, utilities, and governments. Headquartered in Austria, the company acquires, develops, builds, and operates renewable energy power plants throughout Central and Eastern Europe.
The Need for a New System
Enery’s headquarters in Vienna manages its business processes using the leading cloud-based ERP system, Oracle NetSuite. In an effort to ensure full compliance with Bulgarian accounting standards and local legislation, the solution has been successfully localized for the territory of Bulgaria.
Project Objectives
- Implementation of Bulgarian localization package for the Oracle NetSuite cloud ERP system to support the centralized management of business processes;
- Ensuring full compliance with Bulgarian accounting and tax requirements through system localization;
- Automation and optimization of financial and administrative processes;
- Establishing an effective invoice approval and management process (AP Approval Process), part of the overall Procure-to-Pay cycle;
- Improving control, traceability, and transparency when working with multiple companies and users;
- Increasing operational efficiency and streamlining the daily work of teams.
The Solution
With the implementation of Oracle NetSuite localizations‘ and automations developed by Balkan Services, Enery has succeeded in centralizing the management of financial and administrative processes within a unified cloud platform. The solution ensures compliance with local regulatory requirements, streamlines document processing and approval, and improves control over operations within an organization comprising over 100 companies across several countries and hundreds of active system users.
The project was implemented entirely remotely in less than a month.
Results
- Optimized monitoring and analysis of document processing times and identification of potential delays, enabling continuous optimization and acceleration of the process;
- Automated generation of accounting documents in accordance with Bulgarian legislation and accounting standards, calculation of VAT for the territory of Bulgaria, SAP, and DAP as required by Bulgarian legislation;
- A structured document approval process with multi-level logic based on companies, departments, profit centers, and document value;
- Enhanced control, traceability, and efficiency in managing approval and payment processes to suppliers;
- Reduction of manual processing and acceleration of financial operations through automated payment following final approval;
- Ensured business continuity through designated alternates at various stages of approval;
- Increased efficiency through an implemented system for automatic email notifications to responsible parties.
